Registration Procedures
Individual students select and develop programs of study for a given semester under the direction of an assigned faculty Academic Advisor.
Instructions are issued at each enrollment which consist of the following steps: (1) planning a program of study with an assigned advisor; (2) completing registration materials; (3) having enrollment materials checked and approved by Academic Advisor; and (4) assessment and payment of fees.
All information requested during enrollment is vital and important to the student and the College. Students must supply all information requested, accurately and completely, according to instructions. If address, legal name, field of study, advisor, telephone number, or other such information changes after enrollment, the student should inform the Registrar’s Office immediately. Falsification of records may result in suspension from classes.
EWC will accept no Applications for Admission after the Friday before the start of each semester. The College offers 8 week Block Classes during the second half of each semester for which admission may be granted once the Application for Admission and assessment testing, if needed has been completed.
Change of Registration
Students desiring to add courses (after the last day to add Late Registration ends) should obtain the necessary form from their advisor. After the student completes the form, and secures the proper signatures, the form is returned to the Registrar’s Office.
The following applies to students adding and/or dropping classes:
- No entry is made on the student’s permanent academic record for classes dropped prior to the last day for late registration.
- No classes may be added or dropped after the last day for late registration without the approval of the Financial Aid Office, the Academic Advisor, and the class instructor.
Limitations of Courses Offered
Eastern Wyoming College reserves the right to cancel any course for which there is insufficient enrollment. Certain courses are offered irregularly and based on demand. The listing of available courses in this catalog does not imply a contractual obligation to offer these courses.
Repeating Courses
With approval of the academic advisor, a student may repeat courses to better a previous grade. In such cases, both credit entries and both grades appear on the student’s record. The credit from any given course (or equivalent course on another campus) is applicable to degree requirements only once. The credit and the grade earned in the last attempt are used in calculating the cumulative grade point average. Variable credit courses are not considered as repeat courses unless the instructor provides written certification that the course content was, in fact, repeated. A student is not to repeat a course in which a grade of X (Incomplete) has been assigned. The proper procedure is to arrange with the instructor to complete the coursework.
Repeating courses may affect Veterans Educational benefits.
Auditing Courses
The privilege of auditing a credit class is available with approval of the student’s advisor and the class instructor. Though this auditing privilege carries full rights of class participation, it does not carry academic credit or a grade, and subsequent credit by special examination is not available. The auditing privilege is subject to the same fee schedule as credit courses. Students must signify at the time of registration whether or not they are taking courses for audit. Audited courses cannot be funded by financial aid.
Independent Study
Independent study is determined on a case-by-case basis by an instructor and approved by the Vice President for Academic Services. It is designed for use in exceptional circumstances and is not used routinely.
Independent study is subject to the same academic calendar as regularly scheduled coursework and is to be completed during the term.
Advisors
When students enroll at Eastern Wyoming College, they are assigned to an Academic Advisor. Advisors are to be consulted whenever the student registers for classes, drops or adds classes, receives a deficiency notice, or when the student begins to make graduation/transfer plans.
Change of Major or Advisor
Students who wish to change their major and/or advisor must contact their current advisor to complete a Change of Major Form or contact Academic Services Office at 307.532.8220, as Financial Aid may be impacted.
Credits
EWC’s definition of one (1) credit hour (55 minutes) is as follows:
- 1 hour of lecture for 15 weeks
- 2 hours of lab for 15 weeks
- Equivalent amount of work over a different amount of time or
- Other activities established by EWC including internships, practicums, field experiences, self-directed studies, and online or distance education
A credit hour comprises work through one semester and normally requires an average of three hours of effort per week for each credit hour. (Classes with laboratory components require more contact time.) These three hours of effort may be occupied with lectures, recitations, laboratory work, reports, or assignments outside of the classroom.
The amount of credit for any course is governed by the catalog statement. Allowance for more or less credit than is listed in the current catalog will not be allowed.
Credit Hour Load
Enrollment in twelve credit hours in a semester is the minimum required for full-time status as defined by EWC and federal aid programs.
An average of 15 or 16 hours of credit each semester is considered a normal load. The maximum semester credit load is 18 hours. Students must have approval of their Advisor to exceed this maximum.
Certain programs outlined under the “Programs of Instruction ” section will identify a semester totaling 19 hours or more. Students should work with their advisors to determine the best way to accomplish the completion of all the program requirements. For some students it may be best to extend their academic planning to include an additional Summer session or semester in order to successfully complete a particular program.
Withdrawals
- WITHDRAWAL FROM INDIVIDUAL CLASSES
It is the responsibility of the student to drop her/his classes; ceasing attendance to classes does not constitute an official withdrawal from class. A student wishing to withdraw from an individual class must obtain an electronic Drop/Add form from their advisor. Students may withdraw from any or all classes before the last 28 calendar day of the semester and receive a grade of “W” (Withdrawal). For classes with a duration of less than 15 weeks, student withdrawal must be completed on a prorated basis to the 15 week semester. Once the electronic form has been signed by all designated parties it will be emailed to the Registrar’s office for the official process of withdrawal. A withdrawal (W) grade is not computed in the student’s grade point average. Withdrawal from a class does not release a student from any unmet financial obligation.
- WITHDRAWAL FROM COLLEGE
Withdrawal from Eastern Wyoming College is the official discontinuance of attendance. Students wishing to withdraw are requested to obtain a withdrawal form from the Registrar’s Office, complete the form, and return the form to that office. A student who follows this procedure will receive a grade of W (Withdrawal) on his/her transcript for each of the classes in which the student is enrolled, and the grade of W is not computed in the student’s grade point average. Discontinuance of attendance without completion of the withdrawal procedure may result in a grade of F (Failure) for each course in which the student is enrolled.
- INSTITUTIONAL WITHDRAWAL
The Vice President for Student Services may institutionally withdraw an individual from all classes in the event of a student’s total abandonment of classes, a delinquent financial account, violation of the Student Code of Conduct, death, or other extenuating circumstances. The grade of IW (Institutional Withdrawal) is assigned to the student’s classes and is not computed in the student’s grade point average. The student will have the right to appeal this decision according to the EWC Student Grievance Policy 5.14.
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