Admissions

All correspondence regarding admissions and other information should be addressed to:

Admissions Office
Eastern Wyoming College
3200 West C Street
Torrington, WY 82240
or call 307.532.8230
or 866.327.8996

Admissions Policies

Eastern Wyoming College is open to all students who meet the admission policies without regard to race, color, national origin, marital status, sexual orientation, sex, religion, political belief, veteran status, age, or disability (Board Policy 5.0).

It is strongly recommended that applicants provide the Admissions Office with an official transcript of their secondary school record, high school equivalency certificate, and/or transcripts from colleges previously attended. These credentials are important for purposes of applying for scholarships, academic advisement, and efficient transfer of credit hours from previously attended institutions. For Financial Aid eligibility requirements, please see the Financial Aid  section.

Admission Process (Effective as of December 22, 2022)

To be considered for admission (new or transfer) to EWC, Prospective students must complete and submit an Admissions Application, https://ewc.wy.edu/admissions/application-for-admission/. Students enrolling in a Title IV eligible degree or certificate must also submit the following to be admitted:

• *Official Final High School Transcript. Students may be admitted with at least six (6) semesters of coursework showing on an unofficial transcript. However, EWC must receive an official final high school transcript before Title IV aid will be transmitted to the student’s account.
• Home Schooled Certificate. Home schooled students must have completed a home-based educational program that meets the requirements of a basic education program as defined in Wyoming law. (W.S. 21-4-101 et seq). (https://wyleg.gov/statutes/compress/title21.pdf), or have completed a high school equivalency certificate accepted by the state in which the certificate was earned.
• General Education Development (GED) credential
• High School Equivalency Test (HiSet)
• Associate Degree. Official college transcript with degree conferred required.
• 60 Transfer Credits. Sixty (60) transfer credits from a regionally accredited college. (transcript required)

*If EWC has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education (per 34 CFR 668.16(p)), the following process will be followed:

• EWC will request and receive documentation from the secondary school that confirms the validity of the student’s diploma, AND
• EWC will confirm with or received documentation from the relevant department or agency in the state in which the secondary school is located that the secondary school is recognized as a provider of secondary school education.

All official and final transcripts are required to be sent directly to EWC Admission office sealed from the high school or post-secondary institution for confirmation and evaluation of transfer students (where applicable).

Non-Degree Seekers

Students seeking admission to a non-Title IV eligible degree or certificate program can be admitted without a high school diploma or its equivalent, associate degree, and/or transfer credits. These students are ineligible for Title IV aid.

Withdrawn or Hiatus

Students who have officially or unofficially withdrawn from EWC and not attended for a period of one year or more, will be required to complete and submit a new admission application. Students who have attended another post-secondary institution while on hiatus will be considered transfer students.

Notifications

Students are notified when they have been accepted for admission to EWC. The notification includes next steps (orientation, etc.).

Federal Student Aid Manual Volume 1 Student Eligibility, Chapter 1 School-Determined Requirements

https://fsapartners.ed.gov/knowledge-center/fsa-handbook/2022-2023/vol1/ch1-school-determined-requirements

Code of Federal Regulations, Standards of Administrative Capability

https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-668/subpart-B/section-668.16

1. New Applicants Who Have Not Attended Eastern Wyoming College:
   1. Application materials are available and should be submitted to the Admissions Office or on the EWC website. New applications are not accepted after the Friday before the start of the semester.
   2. Request a 6-7 semester high school transcript or High School Equivalency transcript be sent directly to the Admissions Office or send a final transcript following high school graduation.
   3. All applicants to Eastern Wyoming College are strongly encouraged, but not required to submit results of the ACT or SAT tests. Results are used only for academic advisement, career planning, and scholarship eligibility and are not used as admissions criteria.
   4. Applicants who are accepted will be notified as soon as their credentials are processed.
2. Transfer Students:
   1. Eastern Wyoming College accepts credit from regionally accredited institutions of higher education that are on the American Council on Education’s Accredited Institutions of Post-Secondary Education list.
   2. Students must submit an application for admission to the Admissions Office or on the EWC website.
   3. Students must submit official copies of transcripts from each institution attended.
   4. The transcripts become the property of EWC and will not be released to a third party.
   5. Transcript evaluations are completed for students who are accepted for admissions. The transcript evaluation indicates which course work is equivalent to EWC courses.
      If a course is not identical to a course offered at EWC, but is a college-level course, the course is general transfer credit. Credit is received but it may not fulfill a EWC requirement.
   6. Course descriptions and/or course syllabi may be requested to further identify it’s equate to EWC courses.
   7. Only courses transferred in are listed on the evaluation and on the EWC transcript. Fifteen (15) credit hours of the degree program must be completed through EWC.
   8. Credit is not accepted for remedial course work although remedial courses will be considered for pre-requisites.
   9. Course work completed with a grade of “C” or better will be eligible for transfer.
   10. GPA does not transfer nor is it added to the EWC cumulative GPA.
   11. Credit from an institution on the quarter system is converted to semester hours (a quarter hour is two-thirds of a semester hour). Fractions of hours are not rounded up.
3. Readmission of Former Students:
   Former EWC students who have attended another college/university since their last attendance (at EWC) are considered transfer students for admission purposes. The Admissions Office may require completion of a new Application for Admission, if non-attendance exceeds one year.
4. Special Admissions:
   1. Eastern Wyoming College will provisionally admit individuals who, in the judgment of the College, can benefit from one of the College programs or courses.
   2. The individual must have written approval from the Vice President for Academic Services.
   3. Special Admissions students must meet the same assessment/placement test criteria for math, English, and reading as required of EWC college students.
5. International Students:
   Eastern Wyoming College is authorized under federal law to enroll non-immigrant students. Please reference Board Policy 5.9.
6. Military Credit:
   Eastern Wyoming College evaluates military services schools and occupational credit using the American Council on Education’s Guide to the Evaluation of Educational Experiences in the Armed Services. EWC ensures service members and their family members share in appropriately accredited post-secondary educational opportunities available to other citizens.  This institution will inquire about each veteran or veteran benefits eligible person’s previous education and training, and request transcripts from all prior institutions, including military training, traditional college coursework, and vocational training. Previous transcripts will be evaluated and credit will be granted, as appropriate. Students will be made aware of the final decision.
7. Senior Citizens:
   The College will admit all persons who are residents of the State of Wyoming, and 60 years of age or older, to enroll without tuition charges in any credit courses offered by Eastern Wyoming College. Seniors are expected to pay for fees, books, and materials for each class in which they enroll.

Medical Requirement

EWC strongly supports the use of vaccines to protect the health of the individual student and the campus community in general. Although not required by EWC, it is strongly recommended that all students born after 1956 receive an MMR immunization.

NJCAA Medical Requirements

All NJCAA student athletes must have proof of primary health insurance coverage. Eastern Wyoming College is a member of the National Junior College Athletic Association and the eligibility rules of this organization govern the eligibility of all student athletes competing in intercollegiate athletics. See the NJCAA medical requirements at Eligibility Pamphlet.

Entrance Placement Testing

Prospective students must have an appropriate ACT or SAT score or take placement exams prior to registration and enrollment to aid in proper class placement and maximize academic success. Placement tests are administered in the Center for Testing and Career Services for a $20 initial fee. Placement exam results are valid for one year.

Students will be allowed to retest within a year of the original test date at no additional charge. Third and fourth retakes will be offered for a fee of $7.50 per test.

Please refer to the following course placement guide for additional information:

Placement Guide

NOTE: All Next Generation ACCUPLACER Scores subject to change without notice 

NOTE:  Please note that MATH 1009   does not lead to 1400 or 1409 or any STEM track classes (Algebra track), but is a class designed to give integrated review of topics needed for MATH 1000   (a non-STEM track class).

*Either the math at this level must be complete or must be taken concurrently.

Semester Tuition and Fee Schedule

All tuition and fees must be paid in full at the beginning of each semester and before the student attends classes. All checks should be made payable to Eastern Wyoming College. Payment plans may be available from the EWC Business Office for those students who qualify. Failure to pay tuition and fees, or have an approved payment plan in place before the student attends classes may result in a late payment charge. Students should be aware that unpaid/past due accounts may be turned over to a collection agency. Should this occur, no corrections to the student’s account will be made by Eastern Wyoming College. Tuition rates are subject to change without notice upon approval of the Wyoming Community College Commission. The EWC Board of Trustees reserves the right to change fees at any time.

Activity & Use/Technology Fees (Torrington/Douglas Campuses)

In addition to tuition costs each student will be charged an Activity and Use/Technology Fee of $38 per credit hour.

Activity & Use/Technology Fees (Outreach - Chugwater, Glendo, Glenrock, Hulett, Lusk, Moorcroft, Newcastle, Sundance, Wheatland, and Upton)

The Outreach Activity and Use/Technology Fee of $16 is charged on every registered credit.

2022-2023 Activity & Use Fees, 2022-2023 Tuition

NOTE: Students pay either on-campus or outreach use fees depending upon their primary home location, but not both. On-campus includes Torrington and Douglas campuses, applies to face-to-face and online classes.

**For enrollment in more than 16 credits, multiply total number of enrolled credits for the term by appropriate tuition/fee charges (e.g., in-state) rate listed for the 1 credit line.

*The Western Undergraduate Exchange (WUE) tuition rate is calculated at approximately 1 1/2 times the resident tuition rates. To qualify for the WUE rate, a student must be a resident of Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, Pacific Island U.S. territories (American Samoa, Northern Marianas, and Guam), and free-standing states (Marshall Islands, Federated States of Micronesia, and Palau). Nebraska residents also qualify for WUE tuition rates.

2022-2023 Cost of Attendance (Budget based on estimated 2022-2023 costs)

The table below is an estimate of the average annual cost of attendance for a full-time student living on campus. The tuition and fees are based on a 15 credit hour semester. Estimated Cost of Attendance figures for financial aid budgets and awarding may differ from these figures.

Tuition/Fee Refunds

Tuition and Activity & Use/Technology Fees are refunded on a course-by-course basis, and are determined by the length of the course and the first meeting day of the course.

*Tuition: For courses which meet the full (16 week) semester, tuition is refunded in full for 14 calendar days beginning with the first day of the class. Thereafter, there is no refund of tuition. For courses which are offered for less than a full (16 week) semester, the tuition refund will be prorated.

*Activity & Use/Technology Fees: For courses which meet the full (16 week) semester, activity and use/technology fees are refunded in full for 8 calendar days beginning with the first day of the class. For courses which are offered for less than a full (16 week) semester, the activity & use/technology fees refund will be prorated.

*For students with federal financial aid please refer to Withdrawals and Return of Title IV Aid  in the Financial Aid section.

Special Charges

Fees, including course fees and lab fees, are subject to change without notice.

*The graduation fee is mandatory for all students regardless of participation in the graduation ceremony. Fee will be assessed once the intent to graduate process is complete. Should a student fail to complete the required courses to graduate, the graduation fee is not refunded and will be reassessed in the semester the student plans to complete the requirements for graduation.

Residence Hall Fees (2022-2023)

Fees include: Room, Board, Local Telephone Service, Basic TV Service, and Internet Service*

*Basic Internet service provided may not fully support some media-rich activities such as online gaming or video streaming.

The above listed fees are subject to revision each year. In addition, there is a refundable housing security deposit of $150 required with each housing application. The housing security deposit is refundable if there is no room damage and the student complies with all check-out procedures. Please contact the Director of Residence Life for more information at 307.532.8336.

Meal Plans (per semester)

All students in residence halls MUST participate in a meal plan; off-campus students MAY participate in a meal plan or may purchase meals individually.  Munch money can be used in the Student Center.  The meal plan and Munch Money is per semester and does not carry over from one semester to the next.

Residence Hall Refunds

If an on-campus resident withdraws from college or moves out of college housing before the start of the semester or within the first 8 calendar days of the start of the semester, he/she shall forfeit 25% of the semester room and board charges assessed and 100% of the housing security deposit. Students moving out of college housing after 8 calendar days from the beginning of the semester shall forfeit 100% of the room and board charge assessment but will receive 100% of the housing security deposit if they officially checkout of their room with a Housing Staff member. (i.e., NO ROOM AND BOARD REFUNDS after 8 days). If, before midterm, there are circumstances clearly beyond the student’s control, an appeal regarding a refund may be made by submitting a written statement to the Director of Residence Life explaining why an exception should be made. No refunds will be made to students who do not officially withdraw or whose misconduct results in suspension/dismissal from on-campus housing and/or suspension/dismissal from the College.

Residency

Requirements for in-state residency for tuition determination for Wyoming Community Colleges are established by the Wyoming Community College Commission. The following regulations govern the classification of students as a resident or non-resident for the purpose of tuition assessment at each of the seven Wyoming Community Colleges.

1. RESIDENCE CLASSIFICATION POLICY
   1. Individuals may be reclassified for the following term when facts indicate that a change in residency has occurred since the time of original residence classification or since their most recent appeal. Reclassification as an in-state student will not be applied retroactively to previous terms.
   2. A student assigned a non-resident classification may submit a request for reclassification to the Registrar. The student must submit the request and accompanying documentation on or before the first day of classes. A decision will be rendered within 20 days of the first day of classes.
   3. A student classified as a resident by one Wyoming Community College or the University of Wyoming will be considered a resident at all Wyoming Community Colleges.
2. CLASSIFICATION PROCEDURES
   1. Residence classification shall be initiated for each student at the time the application for admission is accepted.
   2. The following students are considered non-residents:
      • Individuals who are not U.S. citizens or permanent residents except as provided by C.2 or C.3 as follows.
      • Individuals holding a valid Nonimmigrant status in the following categories: F-1 and F-2; H-3 and H-4; J-1; K-1; and J-2; M-1 and M-2; Q-1; and R-2 visas except as provided by C.2 or C.3 as follows.
3. RESIDENCY
   The following students are considered Wyoming residents (accompanying documents may be required):
   1. A financial dependent or under the age of 24 with a parent, guardian, or spouse who lives in the State of Wyoming. (Provide most recent tax return for verification of dependent status. Additional documents may be required to show length of residency in Wyoming.)
   2. A graduate of a Wyoming high school. (High school transcript or diploma may be required.)
   3. A student who earned a high school equivalency in Wyoming and also qualifies for a Hathaway Scholarship. (Verification of Hathaway eligibility is required as well as completion of high school equivalency.)
   4. An active member of the Wyoming National Guard or U.S. Armed Forces member stationed in Wyoming, or the dependent of one. (Provide military enlistment papers or transfer orders.)
   5. A Wyoming resident who was temporarily absent from the State due to military service, attendance at an educational institution, or other type of documented temporary absence. (Provide military discharge (Form DD 214), institution transcript/certificate, etc., and proof of residency.)
   6. A student who has been awarded resident tuition status at another Wyoming Community College or the University of Wyoming. (Submit documentation showing resident tuition status.)
   7. The spouse or financial dependent of an individual who is a Wyoming resident pursuant to these Guidelines. (Provide a copy of marriage license and verification of spouse’s residency.)
   8. A legal dependent under age 24 of a Wyoming community college graduate. (Provide graduate’s name, Wyoming Community College, graduation date, and verification of dependent status.)
   9. Has a permanent home in Wyoming. To determine if a permanent Wyoming home has been established, a variety of factors are considered and no one factor determines residence status (see Wyoming Community Colleges Application for Residency Reclassification form for examples). Documentation must show six months continual presence in Wyoming.
   10. A veteran or eligible individual, as described in 38. U.S.C. 3679 (c) (2), and is providing:
       1. A certificate or other evidence of the veteran’s or uniformed service members’ qualifying service of 90 days or more in the uniformed services of the United States.
       2. Other documented evidence as outlined on the Wyoming Community Colleges Application for Residency Reclassification form.

The Wyoming Community Colleges Application for Residency Reclassification form can be requested from the EWC Registrar’s Office.