Admissions

All correspondence regarding admissions and other information should be addressed to:

Admissions Office
Eastern Wyoming College
3200 West C Street
Torrington, WY 82240
or call 307.532.8230
or 866.327.8996

Admission of Students

It is the Board’s policy (Board Policy 5.0) that Eastern Wyoming College, as an open enrollment institution, grant admission to individuals who are degree-seeking or non-degree seeking. This admission pertains to the four types of students:

• Degree or Certificate Seeking Students
• Non-degree Seeking Students - those taking credit courses but not working toward a degree or certificate
• High School Concurrent or Dual Students - high school students in EWC’s service area taking credit courses concurrently or through dual credit agreements
• Non-Credit Students

EWC shall have an admission/enrollment procedure for each of these groups, which may include placement testing for advising purposes.

Definitions:

Concurrent/Dual students: High school students that are attending college courses and earning both high school and college credit.

Minimum Age

It is the policy of the Board to admit student who have reached the legal age of 18 or are emancipated and have reached 17 years of age. EWC’s President may grant a waiver of the minimum age based on extenuating circumstance unique to the EWC’s role and mission. Students under the age of 18 must have a parent or guardian signature on all required documents.

Students who are a 9th or 10th grader may be eligible to take a dual or concurrent enrollment course with the permission of parents or guardians and a high school official; and must meet required course prerequisites.

Students who are an 11th or 12th grader must have the permission of parents or guardians and must meet the required course prerequisites.

International Students

EWC welcomes international students who, in addition to meeting the general requirements for admission, have demonstrated the necessary English language skills, have proven they are financially able to meet the costs of attendance, and have submitted a health statement signed by a physician. (see Board Policy 5.9)

Veteran Students

EWC welcomes veterans and assists them with planning their academic programs and with securing financial aid under the provisions of the Veterans Readjustment Benefits Act of 1966, the War Orphans Educational Assistance Act of 1956, and the Disabled Veterans Act.

Denial of Admission, Continued Enrollment or Re-Enrollment

EWC’s President or his/her designee may deny the admission, continued enrollment, or re-enrollment of:

• Any individual whose personal history and background indicates that his or her presence at the college would endanger the health, safety, welfare, or property of the college community or interfere with the orderly and effective performance of the college’s functions; and/or
• Any individual who has misrepresented his/her credentials or background.

Acceptance to the College does not guarantee admission to all majors as specific programs may have prerequisites designed to facilitate successful completion. The EWC President may identify programs in which EWC receives more applications than available laboratory space can accommodate, or as deemed impractical for instruction. These will be identified as high demand programs and enrollment may be based on special screening tools and/or “first-com, first-serve” registration. The right is reserved to deny admission to any applicant to certain programs, as per the established and published procedures.

Persons who seek enrollment must be given timely notification of a denial of admission. EWC shall define and publish procedures of appeal for persons who are denied admission.

References: Veterans Readjustment Benefits Act of 1966, Post 9-11 GI Bill; War Orphans  Educational Assistance Act of 1956; Disabled Veterans Act, Wyo Stat. §§ 21-18-307 and 21-20-201(a); EWC Board Policy 8.0.

Admission Process

To be considered for admission (new or transfer) to EWC, prospective students must complete and submit an Admissions Application, ewc.wy.edu/admissions/ewc-applications/. Students enrolling in a Title IV eligible degree or certificate must also submit the following to be admitted:

• *Official Final High School Transcript. Students may be admitted with at least six (6) semesters of coursework showing on an unofficial transcript. However, EWC must receive an official final high school transcript before Title IV aid will be transmitted to the student’s account.
• Home Schooled Certificate. Home schooled students must have completed a home-based educational program that meets the requirements of a basic education program as defined in Wyoming law. (W.S. 21-4-101 et seq). (https://wyoleg.gov/statutes/compress/title21.pdf), or have completed a high school equivalency certificate accepted by the state in which the certificate was earned.
• General Education Development (GED) credential
• High School Equivalency Test (HiSet)
• Associate Degree. Official college transcript with degree conferred required.
• 60 Transfer Credits. Sixty (60) transfer credits from a regionally accredited college. (transcript required.)  Note: There is no limit to the amount of credit transferred into EWC; however, no more than 75% of a certificate’s or degree’s requirements may be completed using transfer credit.  At least 25% of certificate or degree requirements must be earned at EWC.

*If EWC has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education (per 34 CFR 668.16(p)), the following process will be followed:

• EWC will request and receive documentation from the secondary school that confirms the validity of the student’s diploma, AND
• EWC will confirm with or receive documentation from the relevant department or agency in the state in which the secondary school is located that the secondary school is recognized as a provider of secondary school education.

All official and final transcripts are required to be sent directly to EWC Admission office sealed from the high school or post-secondary institution for confirmation and evaluation of transfer students (where applicable).

Non-Degree Seekers

Students seeking admission to a non-Title IV eligible degree or certificate program can be admitted without a high school diploma or its equivalent, associate degree, and/or transfer credits. These students are ineligible for Title IV aid.

Withdrawn or Hiatus

Students who have officially or unofficially withdrawn from EWC and not attended for a period of one year or more, will be required to complete and submit a new admission application. Students who have attended another post-secondary institution while on hiatus will be considered transfer students.

Notifications

Students are notified when they have been accepted for admission to EWC. The notification includes next steps (orientation, etc.).

Federal Student Aid Manual Volume 1 Student Eligibility, Chapter 1 School-Determined Requirements

https://fsapartners.ed.gov/knowledge-center/fsa-handbook/2023-2024

Code of Federal Regulations, Standards of Administrative Capability

https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-668/subpart-B/section-668.16

Medical Requirement

EWC strongly supports the use of vaccines to protect the health of the individual student and the campus community in general. Although not required by EWC, it is strongly recommended that all students born after 1956 receive an MMR immunization.  Some academic programs have specific medical requirements. 

• Nursing - see the EWC Nursing Admission Requirements in the EWC Nursing Student Handbook.
• Veterinary Technology - Rabies Vaccination Requirement

NJCAA Medical Requirements

All NJCAA student athletes must have proof of primary health insurance coverage. Eastern Wyoming College is a member of the National Junior College Athletic Association and the eligibility rules of this organization govern the eligibility of all student athletes competing in intercollegiate athletics. See the NJCAA medical requirements at https://www.njcaa.org/compete/faqs.

Entrance Placement Testing

Prospective students must have an appropriate ACT or SAT score or take placement exams prior to registration and enrollment to aid in proper class placement and maximize academic success. Placement tests are administered in the EWC Academic Testing Center for a $20 initial fee. Placement exam results are valid for one year.

Students will be allowed to retest within a year of the original test date at no additional charge. Third and fourth retakes will be offered for a fee of $7.50 per test.

Please refer to the following course placement guide for additional information:

Placement Guide

NOTE: All Next Generation ACCUPLACER Scores subject to change without notice. 

Please note that MATH 1009  is not a replacement for MATH 0950  which can be a STEM track class (College Algebra and potentially beyond track), but is a class designed to give integrated review of topics needed for MATH 1000  (a non-STEM track class).

* Next Gen ACCUPLACER Borderline Scores:  If a placement score is within 5 points of the cutoff, include the Math Grit Survey in the placement decision for possible increase or decrease in placement.

* MATH 0950  Sections 1 - 3 placement to be determined by Advisor and/or Math Placement Coordinator (Section 0950_01 one credit hour, 0950_02 two credit hours, 0950_03 three credit hours).

Students must register in the same section number of MATH 1009  and MATH 1000  concurrently or MATH 1409  and MATH 1400  concurrently.

* A placement test is not required for students opting to take ENGL 1009  and ENGL 1010  concurrently. Students must register in the same section number of ENGL 1009  and ENGL 1010 .

Semester Tuition and Fee Schedule

Tuition and fees are due in full by the first day of each semester. Payments can be made online through the MyEWC student portal, by mail, or in person at the EWC Business Office. Payment plans are available from the EWC Business Office for those students who qualify. Failure to pay tuition and fees may result in being administratively withdrawn from classes. Late payment fees may also apply. Students administratively withdrawn from classes for a delinquent balance are responsible for the entire balance owed. Students should be aware that unpaid/past due accounts may be turned over to a collection agency. Should this occur, no corrections to the student’s account will be made by Eastern Wyoming College. Tuition rates are subject to change without notice upon approval of the Wyoming Community College Commission. The EWC Board of Trustees reserves the right to change fees at any time.

On Campus Fees (Torrington/Douglas Campuses)

In addition to tuition costs each student will be charged a fee of $38 per credit hour, as follows:

Outreach Fees (Outreach - Chugwater, Glendo, Glenrock, Hulett, Lusk, Moorcroft, Newcastle, Sundance, Wheatland, and Upton)

Fee is $16 per credit hour, as follows:

2024-2025 Tuition and Fees

NOTE: Students pay either on-campus or outreach use fees depending upon their primary home location, but not both. On-campus includes Torrington and Douglas campuses, applies to face-to-face and online classes.

For enrollment in more than 21 credits, multiply total number of enrolled credits for the term by appropriate tuition/fee charges (e.g., in-state) rate listed for the 1 credit line.

*The Western Undergraduate Exchange (WUE) tuition rate is calculated at approximately 1 1/2 times the in-state tuition rates. To qualify for the WUE rate, a student must be a resident of Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, Pacific Island U.S. territories (American Samoa, Northern Marianas, and Guam), and free-standing states (Marshall Islands, Federated States of Micronesia, and Palau). Nebraska residents also qualify for WUE tuition rates.

**The Out-of-State tuition rate for out-of-state residents (excluding WUE) and international residents is calculated at approximately 3 times the in-state tuition rate.

Senior Citizens

Credit tuition charges for Senior citizens who are 60 years of age and who are residents of Wyoming shall be allowed to enroll without tuition charges in any or all credit course(s) sponsored by Eastern Wyoming College. (Board Policy 5.4)

All people to which the above policy pertains are expected to pay for all books and incidental charges for classes in which they enroll.

2024-2025 Cost of Attendance (Budget based on estimated 2024-2025 costs)

The table below is an estimate of the average annual cost of attendance for a full-time student living on campus. The tuition and fees are based on a 15 credit hour semester. Estimated Cost of Attendance figures for financial aid budgets and awarding may differ from these figures.

Tuition/Fee Refunds

Students who have complied with established policies and procedures may be entitled to a refund of tuition and fees for credit courses which they officially drop based upon the date of receipt of the appropriate forms in the Registrar’s Office. No refunds will be processed for students who do not officially drop courses through the Registrar’s Office. Below is the refund table for tuition and fees for courses that are offered at EWC.

Tuition & Fee Refund Schedule

1. Tuition: For courses that meet the full semester, tuition is refunded in full for 15 calendar days beginning with the first day of the semester. After fifteen days, there is no refund of tuition. For courses that are offered for less than a full semester, the tuition refund will be prorated.
2. Fees (Includes Course fees and Activity/Use/Technology fees): For courses that meet the full semester, fees are refunded in full for 8 calendar days beginning with the first day of the semester. After eight days, there is no refund of fees. For courses that are offered for less than a full semester, the fee refund will be prorated.
3. There will be no refund of tuition and fees for courses that meet for 14 calendar days or less. Refunds for these short courses must be requested prior to the close of business before the course begins.
4. For students who have received scholarships, grants, or Federal/State aid, all or a portion of the refund may be returned to the funding source. For students with federal financial aid, please refer to Withdrawals and Return of Title IV Aid  in the Financial Aid section.
5. Students enrolled in non-credit courses (including continuing education) will not be issued refunds after the course has started.
6. Refunds will be processed within a reasonable period. Any money owed to EWC will be withheld before any refunds are made.
7. Extenuating circumstances in reference to a refund may be considered by following the student grievance process as defined in the Eastern Wyoming College Student Handbook.

Special Charges

Fees, including course fees and lab fees, are subject to change without notice.

*The graduation fee is mandatory for all students regardless of participation in the graduation ceremony. The fee will be assessed once the intent to graduate process is complete. Should a student fail to complete the required courses to graduate, the graduation fee is not refunded and will be reassessed in the semester the student plans to complete the requirements for graduation.

Residence Hall Fees (2024-2025)

EASTERN HALL:

LANCER HALL:

Fees include: Housing, Meal Plan, Local Telephone Service, Basic TV Service, and Internet Service*

*Basic Internet service provided may not fully support some media-rich activities such as online gaming or video streaming.

The above listed fees are subject to revision each year. In addition, there is a refundable housing security deposit of $150 required with each housing application. The housing security deposit is refundable if there is no room damage and the student complies with all check-out procedures. Please contact the Director of Residence Life for more information at 307.532.8336.

Meal Plans (per semester)

Meal Plans each semester include three options:

• Option 1:  19 cafeteria meals a week (three meals a day on Monday-Friday plus two meals each day on Saturday-Sunday)
• Option 2:  Any 15 cafeteria meals a week plus $150 Munch Money
• Option 3:  Any 10 cafeteria meals a week plus $345 Munch Money

All students in residence halls MUST participate in a meal plan; off-campus students MAY participate in a meal plan or may purchase meals individually.  Munch Money can be used in the Student Center.  All meal plans and Munch Money is per semester and does not carry over from one semester to the next.

Residence Hall Refunds

If an on-campus resident withdraws from college or moves out of college housing before the start of the semester or within the first 8 calendar days of the start of the semester, they shall forfeit 25% of the semester housing and meal plan charges assessed and 100% of the housing security deposit. Students moving out of college housing after 8 calendar days from the beginning of the semester shall forfeit 100% of the housing and meal plan charge assessment but will receive 100% of the housing security deposit if they officially checkout of their room with a Housing Staff member. (i.e., NO HOUSING AND MEAL PLAN REFUNDS after 8 days). If, before midterm, there are circumstances clearly beyond the student’s control, an appeal regarding a refund may be made by submitting a written statement to the Director of Residence Life explaining why an exception should be made. No refunds will be made to students who do not officially withdraw or whose misconduct results in suspension/dismissal from on-campus housing and/or suspension/dismissal from the College. Please refer to the Residence Life Handbook for additional Residence Life information.

Residency

Requirements for in-state residency for tuition determination for Wyoming Community Colleges are established by the Wyoming Community College Commission. The following regulations govern the classification of students as a resident or non-resident for the purpose of tuition assessment at each of the seven Wyoming Community Colleges.

1. RESIDENCE CLASSIFICATION POLICY
   1. Individuals may be reclassified for the following term when facts indicate that a change in residency has occurred since the time of original residence classification or since their most recent appeal. Reclassification as an in-state student will not be applied retroactively to previous terms.
   2. A student assigned a non-resident classification may submit a request for reclassification to the Registrar. The student must submit the request and accompanying documentation on or before the first day of classes. A decision will be rendered within 20 days of the first day of classes.
   3. A student classified as a resident by one Wyoming Community College or the University of Wyoming will be considered a resident at all Wyoming Community Colleges.
2. CLASSIFICATION PROCEDURES
   1. Residence classification shall be initiated for each student at the time the application for admission is accepted.
   2. The following students are considered non-residents:
      • Individuals who are not U.S. citizens or permanent residents except as provided by C.2 or C.3 as follows.
      • Individuals holding a valid Nonimmigrant status in the following categories: F-1 and F-2; H-3 and H-4; J-1; K-1; and J-2; M-1 and M-2; Q-1; and R-2 visas except as provided by C.2 or C.3 as follows.
3. RESIDENCY
   The following students are considered Wyoming residents (accompanying documents may be required):
   1. A financial dependent or under the age of 24 with a parent, guardian, or spouse who lives in the State of Wyoming. (Provide most recent tax return for verification of dependent status. Additional documents may be required to show length of residency in Wyoming.)
   2. A graduate of a Wyoming high school. (High school transcript or diploma may be required.)
   3. A student who earned a high school equivalency in Wyoming and also qualifies for a Hathaway Scholarship. (Verification of Hathaway eligibility is required as well as completion of high school equivalency.)
   4. An active member of the Wyoming National Guard or U.S. Armed Forces member stationed in Wyoming, or the dependent of one. (Provide military enlistment papers or transfer orders.)
   5. A Wyoming resident who was temporarily absent from the State due to military service, attendance at an educational institution, or other type of documented temporary absence. (Provide military discharge (Form DD 214), institution transcript/certificate, etc., and proof of residency.)
   6. A student who has been awarded resident tuition status at another Wyoming Community College or the University of Wyoming. (Submit documentation showing resident tuition status.)
   7. The spouse or financial dependent of an individual who is a Wyoming resident pursuant to these Guidelines. (Provide a copy of marriage license and verification of spouse’s residency.)
   8. A legal dependent under age 24 of a Wyoming community college graduate. (Provide graduate’s name, Wyoming Community College, graduation date, and verification of dependent status.)
   9. Has a permanent home in Wyoming. To determine if a permanent Wyoming home has been established, a variety of factors are considered and no one factor determines residence status (see Wyoming Community Colleges Application for Residency Reclassification form for examples). Documentation must show six months continual presence in Wyoming.
   10. A veteran or eligible individual, as described in 38. U.S.C. 3679 (c) (2), and is providing:
       1. A certificate or other evidence of the veteran’s or uniformed service members’ qualifying service of 90 days or more in the uniformed services of the United States.
       2. Other documented evidence as outlined on the Wyoming Community Colleges Application for Residency Reclassification form.

The Wyoming Community Colleges Application for Residency Reclassification form can be requested from the EWC Registrar’s Office.